Electronic Document Management
Cox & Kings Global Services electronic document management services to diplomatic missions involve electronic storage of documents in a secure environment, indexing and retrieval capabilities, thus eliminating the need for missions to store physical data. As part of service, Cox & Kings Global Services offers digital asset management, document imaging and record management. The services involve electronic scanning of documents and application forms as prescribed by the Mission. Cox & Kings Global Services will collect application forms from the Mission periodically and electronically scan each application form. Indexing of documents is done through unique document identifiers to facilitate retrieval. Document security is taken care through administrator rights management model and PDF creation to preclude alterations and unintended use. The metadata is transferred on a CD or USB drive along with the physical application forms which will be returned to the mission at regular intervals.